See it in action
Real screenshots from the CareSphere platform
CareSphere replaces paper MARs, filing cabinets, and compliance chaos with one modern app. Your staff document care. The system enforces accountability. Directors see everything.
Stop juggling paper MARs, spreadsheets, and filing cabinets. One platform, every workflow.
Tap-to-document medication passes with 3,400+ pre-loaded medications. Color-coded daily grid. PRN logging.
Auto-generated tasks from templates. Due date reminders. Escalation to managers. Readiness scoring.
Readiness score by facility. Who's behind. What's overdue. Weekly digests. No more survey panic.
Falls, behavioral, medication errors, grievances. Severity tracking. Resolution workflow with follow-up.
Structured shift notes with categorized items. Previous shift context. Nothing gets missed between shifts.
Six measurement types. Daily data collection. Progress visualization. Flexible for any service plan.
Your staff are busy caring for residents. CareSphere fits into their workflow, not the other way around.
Two taps to document a med pass. One click for a maintenance ticket. Shift notes that actually get read at handoff.
Auto-generated compliance tasks. Reminders before due dates. Escalation when things slip. Full audit trail.
Readiness scores. Risk by facility. Who's behind. Weekly digests. Survey prep done before you start.
CareSphere is actively used by residential care organizations in Massachusetts.
Before CareSphere, I was spending hours each week chasing down compliance paperwork. Now I can see the status of every facility from one screen. The survey prep used to take a week — now it takes a morning.
My staff actually use it, and that's the hardest part of any software rollout. The eMAR is genuinely faster than paper. And when there's a medication question, I have a complete record right there.
The incident reporting workflow alone is worth it. Severe incidents notify me instantly, and I have a documented timeline before I even pick up the phone. That's huge for DDS reporting.
CareSphere was designed from the ground up for residential care compliance requirements.
Encryption at rest and in transit. Role-based access controls. Audit logging on every action. Session management with automatic timeout.
We sign Business Associate Agreements with every customer. No exceptions. Your protected health information is handled correctly, legally, and professionally.
Every create, update, and delete is logged with who, what, when, and from where. Surveyors love it. Administrators depend on it.
From Owner to Auditor, every user gets exactly the access they need — nothing more. Facility-scoped permissions for multi-site organizations.
Containerized infrastructure with automated backups. TLS everywhere. No PHI in logs or URLs. Your data is safe and always available.
Every organization's data is fully isolated. Your residents' records are never visible to other customers. Strict data boundaries at every layer.
Per facility, not per user. Everyone on your team gets access. No surprise add-ons.
Core documentation for smaller programs
Full compliance and accountability stack
For large multi-facility organizations
All plans include a BAA. Month-to-month. No long-term contracts required.
Questions from program directors, compliance officers, and IT staff.
Yes. CareSphere is built for HIPAA compliance — encryption at rest and in transit, full audit logging, role-based access controls, session management, and we sign a BAA with every customer.
Most organizations are live within two weeks. We handle onboarding, configure your facilities and staff roles, and walk through the platform with your team before go-live.
Yes. We support data migration from paper records, spreadsheets, and other systems. Our team handles the import process so your team starts with a clean, accurate dataset.
Yes, training is included with all plans. You get live onboarding sessions for administrators and staff, plus written documentation and ongoing support access.
Any modern web browser — desktop, laptop, or tablet. CareSphere is optimized for tablet use at the med cart. No app download required.
CareSphere is a progressive web app (PWA). Staff can add it to their home screen and it works like a native app on any iOS or Android device without going through an app store.
You do. Always. CareSphere never sells, shares, or uses your data for any purpose other than delivering the service. You can export your data at any time.
Yes. CareSphere is month-to-month with no long-term contracts required. If you need to cancel, we'll provide a full data export so you never lose access to your records.
Try the full platform with realistic demo data. No signup required.
